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Development Database Associate (Full-Time)

 

Description:

 

MedShare  is a humanitarian aid organization dedicated to improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world

 

MedShare has an exciting opportunity for an experienced Development Database Associate to support a growing national development team. The Development Database Associate will have the opportunity to manage an effective infrastructure supporting fundraising efforts across all regions.  This position is responsible for all database management (Blackbaud Raiser’s Edge), development reporting, gift processing and acknowledgements, record management, maintaining data integrity and data security.  In addition, the Development Database Associate will assist with ongoing development and implementation of procedures associated with the donor database (Raiser’s Edge) to include gift-entry, mailing lists for departmental and organization-wide use, and provide database (Raiser’s Edge) training.

Reports to:  National Development Manager

Principal Responsibilities:

 

Data Information Management.  Oversees data management, striving for accuracy and consistency in the Blackbaud Raiser’s Edge constituent database as well as developing systems and procedures for extracting and interpreting data.

 

Gift Management.  Manages the area of gift processing to include gift policies, gift and pledge agreements, pledge reminders; gift accounting, gift acknowledgment; donor relations and stewardship; data management and analysis.

 

Reporting:  Leads the creation of a variety of reports and lists.

 

 

Essential Duties and Responsibilities
  • Manage Blackbaud Raiser’s Edge, Raiser’s Edge NXT, Luminate Online, and other donor systems.
  • Ensure compliance with fundraising policies, goals and procedures.
  • Provide regular cash raised reports.
  • Pull targeted mailing lists for communications, solicitations, invitations, etc.
  • Process gifts and send acknowledgement letters within 48 hours of receipt.
  • Continuously improve the quality of donor and volunteer data.
  • Provide data analysis for fundraising and strategic planning.
  • Respond to donor requests for documentation, including tax letters, matching gift programs, etc.
  • Provide back-up support as needed.
  • Other duties as assigned.

 

 

Qualifications:
  • Bachelor’s degree and a minimum of two years relevant experience and/or training, or equivalent combination of education and experience in development services functions.
  • Strong proficiency with Microsoft Office, especially Word, and Excel.
  • Passion for international development and MedShare’s mission.
  • Advanced computer skills using Blackbaud Raiser’s Edge.
  • Knowledge of fundraising principles and practice.
  • Proficiency in communicating effectively, including strong writing ability.
  • Highly organized, self-starter with good interpersonal, problem-solving and analytical skills.
  • Excellent attention to detail and conscientious ability to meet deadlines.
  • Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office.
  • Ability to anticipate needs, see opportunities and use good judgment in dealing with confidential information.
  • Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes.
  • Fluency in English is required and knowledge of Spanish and/or French is desired.
  • Experience living or working with diverse groups, international experience is strongly preferred.

 

Compensation:  Competitive salary commensurate with skills and experience. MedShare offers an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave.

 

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Development Database Associate” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

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Executive Administrative Assistant

 

Description: The Executive Assistant will perform diverse administrative duties for the Chief Executive Officer including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, monthly time and expense reporting and other related duties as required.

The Executive Assistant will work with other staff in a team environment to provide the best support/coverage possible for executive staff. This is an excellent opportunity to be part of a high functioning team while gaining a comprehensive understanding of the nonprofit sector.

Reports To: CEO & President

 

Type of Position: Fulltime (40 hours)

 

Duties & Responsibilities:

Communications

  • Act as an interface for clients and all levels of MedShare staff, as appropriate
  • Draft, type, and proof letters, memos, documents and reports
  • Maintain up-to-date paper and electronic files
  • Prioritizes incoming mail. Gathers background information for CEO to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.

 

Meeting and calendaring management

  • Coordinate calendars and schedule meetings
  • Coordinate events and meetings for off-site convenings
  • Generate visually stimulating presentations using Microsoft PowerPoint
  • Resolve scheduling conflicts and prioritize commitments
  • Confirm important external meetings
  • Communicate agendas and respond to calendar changes as needed
  • Track relationship development in contact management system
  • Compile and submit time sheets

 

Board of Trustee Meetings

  • Independently coordinates Board meetings, including preparation and distribution of materials.
  • Takes minutes at Board meetings and distributes minutes
  • Initiates follow-up on items discussed in Board meetings

 

Travel

  • Coordinate travel arrangements including air, hotel, ground transportation and meal reservations, as business needs and personal preferences dictate
  • Compile and submit travel and expense reimbursement reports

 

Other

  • Collaborate with others on phone coverage, work sharing, and general team support
  • Serves as a liaison between executives, mangers & visitors as required. Researches and fulfills information requests from internal and external business contacts.
  •  Perform other related duties as requested or as responsibilities dictate

 

Requirements:
  • Bachelor’s degree or related experience is required
  • Experience in providing direct administrative support to executive levels is required
  • Outstanding written and verbal communication skills are required as is the ability to work both independently and as an integral member of various teams
  • Strong organizational skills and detail-orientation necessary
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Microsoft Office Word, Excel, PowerPoint, Outlook power user.

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Executive Administrative Assistant” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.