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Chief Financial Officer

MedShare is currently seeking a Chief Financial Officer (CFO) to join the organization’s senior leadership team at a very exciting time.

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world. We are seeking a dynamic, experienced candidate who has a passion for our mission and an unwavering commitment to excellence.

 

Description:

The Chief Financial Officer (CFO) oversees MedShare’s National Financial Accounting Services, which includes all organization financial functions and benefits functions related to finance. Leading the organization’s Financial Accounting Operations includes responsibility for all financial systems, processes and infrastructure, internal accounting controls, and both internal and external financial reporting. The CFO is a member of the organization’s senior leadership team.

Reports To:

Chief Executive Officer

 

Location:

Atlanta, Georgia

 

Duties & Responsibilities:

Leadership Responsibilities

  • Provide day-to-day leadership and management that mirrors the mission and core values of the organization.
  • As part of Senior Leadership Team, drive the overall Financial Function of MedShare to achieve and surpass the mission’s goals and objectives.
  • Establish annual strategy, budget and goals for Finance as part of the enterprise-wide annual planning process.
  • Motivate and lead a high performing Finance and IT team.
  • Foster a success-oriented, accountable environment within a matrix-based organization structure.
  • Provide staff support for the Audit and Finance Committee of the Board, and present to the Board, as necessary.
  • Monitor and assure compliance as it relates to governance and overall policies (conflict of interest, minutes, endowment, operating reserve, 401k compliance).
  • Promote and cultivate the values of MedShare within the organization.
  • Represent MedShare with service providers, donors and business partners where appropriate.

 

Accounting and Reporting Services

  • Develop and maintain best-in-class finance and accounting functions across the organization including: accurate and timely processing of payables, receivables, payroll, deposits, benefits management, cash management, revenue recognition, accounting allocations, 401k match calculations, pro bono services and gifts-in-kind, maintenance of finance related shipments data base, endowment funds records, specific accounting records and analyses and monthly closing of the accounting system.
  • Create, oversee and maintain excellent internal accounting controls and quality control processes within the entire organization safeguarding the organization’s assets; write relevant policies and procedures.
  • Work collaboratively with operations leadership to develop and implement national services that support each geographic market while also maintaining the required standardization across the enterprise especially related to inventory valuation and management, compliance with AERDO and other accounting standards as they relate to Gifts-in-Kind.
  • Work closely with the Development Directors to forecast funds raised and revenues.
  • Maintain and continue to develop an accounting system which generates reports for multiple purposes.
  • Prepare timely and accurate reporting for both internal and external purposes, including Board metrics and financial statements, audit reports, 990 return, state filings, 401k plan reporting, grant reports, and USAID annual report.
  • Manage day-to-day cash flow coordinating funds transfers to maximize interest earnings and supporting daily cash requirements of the organization.
  • Measure and evaluate the effectiveness of all financial processes.
  • Work closely with insurance broker for all business insurance.
  • Ensure compliance with all relevant regulations and laws, and maintain accountability standards for financial management.

 

Annual Budget

  • Drive a fluid and creative budget process that results in detailed monthly budgets by department and region for funds raised, revenues and expenses which supports the organization goals and objectives.
  • Work closely with the Development Directors to project funds raised and revenues for the budget.
  • Work closely with department managers in expense budget preparation.
  • Prepare certain detailed budget analyses, assist with closing the gap between revenues and expenses, and prepare summary schedules for presentations.

 

General

  • Oversee benefits, 401k coordination and administration, and related employee benefits.
  • Maintain original documents for the entire organization.
  • Review contracts and agreements with business partners for financial implications.
  • Ensure new Operations Centers have access to and adopt MedShare’s finance protocols, processes and systems.
  • Assist with business requirements (state, local laws, insurance coverage) with opening new Operations Centers.

 

Desired Qualifications
  • Expert financial and accounting experience, ideally with 2-3 years auditing experience in a medium or large public accounting firm, and with 10+ years as a financial manager with progressive experience leading to at least 3-5 years experience as a top financial executive. Strong preference for experience in the non-profit arena.
  • CPA with Bachelor’s degree in accounting; master’s degree preferred.
  • Excellent technical accounting skills, solid understanding of temporarily restricted assets (non-profit accounting), endowment funds, and inventory.
  • Ability to maintain both a detailed orientation and a “big picture” orientation toward financial matters, with an ability to take the initiative, prioritize issues, manage time in a position requiring multi-tasking.
  • Ability to recognize accounting and financial implications of operations decisions/processes and of fundraising decisions/processes and to formulate and implement procedures and processes to properly account for them.
  • Experience making Board presentations, leading Board Committee meetings, and coordinating with service providers (401k, investment advisors, business insurance).
  • Demonstrated experience with budgeting, including working with detailed models, collaboration with revenue and funds raised budget and expense budgets, assisting with “closing the gap”, and consolidating and summarizing for presentations.
  • Demonstrated success developing and monitoring systems to manage a financial function that involves high levels of collaboration.
  • Excellent people skills with the ability to partner with a dynamic leadership team.
  • Personal qualities of integrity, credibility and commitment to the mission of MedShare.
  • Flexibility and enthusiasm for multitasking; able to work in an entrepreneurial, fast moving environment, while also driving toward clarity and solutions.
  • Demonstrated resourcefulness in setting priorities and guiding investment in people and systems.
  • Experience and/or demonstrated capability to work in a matrix-based organization structure.
  • Extremely high attention to detail, very organized, ability to learn quickly.
  • Strong competency in QuickBooks (with classes), Microsoft Excel, Word.

 

Compensation:

MedShare offers a competitive salary commensurate with skills and experience, an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Chief Financial Officer” in the subject line.

 

MedShare is proud to be an equal opportunity employer.

 

 


 

Marketing and Communications Manager

 

Description

The Marketing and Communications manager will grow the value of MedShare’s brand among all constituencies in the three markets (Atlanta, San Francisco, New York metropolitan area) where MedShare has a physical presence.  The manager will prepare all marketing collateral for programs in the three markets.  In addition, the manager will prepare press releases, produce videos and maintain the MedShare website and social media presence.  The Marketing and Communications manager will work closely with internal stakeholders on fundraising materials.   MedShare seeks a generalist for this position with demonstrated skills in multiple areas, including writing acumen for press releases, newsletters, appeals, and marketing materials; digital media, PR, marketing, graphic design, and  social media.  Must enjoy working in a fast-paced environment and be able to juggle numerous priorities.

 

Reports To:  Director of Development

 

Duties and Responsibilities

 

Marketing:
  • Grow a successful communications program through press releases, website updates, video and social media
  • Build strong relationships with relevant media contacts, pitching timely and tailored MedShare stories
  • Develop an annual marketing calendar to implement leadership priorities
  • Respond in a timely manner to requests by MedShare volunteer partners for their internal and external communication needs
  • Design, write and print MedShare marketing materials
  • Update website regularly using new, impactful content

 

Written Communications & Print Material Collateral:
  • Write all text for print material, including annual report, newsletters, appeals, press releases and other program-related written communications
  • Work with vendors to ensure a continuous supply of collateral materials, including the annual report, program collateral, organizational and fundraising brochures and flyers, stationery and business cards
  • Implement social media strategy and manage social media dashboards

 

Graphic Design:
  • Develop creative graphic designs that result in compelling messages
  • Design within the brand framework while still defining distinctive programs, events, and messages
  • Provide photography and videography/video editing

 

Brand Management:
  • Draft and execute an annual multi-platform marketing and communications plan to introduce MedShare to a wider audience
  • Assist the CEO and Development officers to ensure consistent use of the MedShare brand
  • Communicate and monitor organization-wide adherence to policies and procedures that affect the brand

 

Requirements
  • Passion for MedShare’s mission, a global interest and sensitivity to other cultures
  • Bachelor’s Degree in Communications, Marketing, Graphic Design or comparable experience
  • 5-6 years relevant experience that aligns with the essential duties of the position
  • Graphic design experience, strong design software skills, especially InDesign and Photoshop
  • Experience with web content management, specifically WordPress; knowledge of HTML highly desirable
  • Ability to work with diverse internal constituencies
  • Ability to manage multiple priorities set by organization
  • Experience working with designers, printers, and other vendors and willingness to negotiate pro bono services to supplement existing resources
  • Established base of media contacts a plus
  • Project management experience
  • Fluency in English is required and knowledge of Spanish and/or French is desired
  • Experience living / working internationally is highly desirable

 

Compensation:

Salary commensurate with skills and experience.  MedShare offers an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave. The position is located in Atlanta.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Marketing and Communications Manager” in the subject line.

 

Thank you for considering us! We regret that we are only able to respond to final candidates.

 


 

Gifts-In-Kind Program Manager

Description:

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities, and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world.

MedShare seeks a Gifts-In-Kind (GIK) Program Manager. The GIK Program Manager plays a crucial role in supporting hospital outreach and key product donors nationally. The GIK Program Manager develops and maintains working relationships with in-kind product donors and complementary non-profit organizations. The GIK Program Manager also procures in-kind product donations (medical supplies and biomedical equipment).

 

Reports To:

Southeast Regional Director

Type of Position:

Full-Time

Duties & Responsibilities:
  • Build and steward all aspects of the GIK portfolio, including but not limited to providing necessary donor reports and updates; developing growth plans for each company or organization; addressing and supporting any communications (internal and external) needs associated with cultivation, stewardship and donations; meeting regularly with donor companies; ensuring donor satisfaction; providing field logistics as an extension of customer service when vital.
  • Work with Development team to establish and meet annual GIK revenue goals
  • Work with the Development team to leverage relationships with existing partners, to enhance all avenues of support (GIK, cash, volunteer, etc.)
  • Work with the Development team to raise loosely restricted cash (and offsetting in-kind logistical support) to underwrite shipment GIK
  • Provide analyses of new potential donors and markets to support MedShare programmatic activities
  • Work with the Programs team to learn and support the goals of MedShare’s programs and humanitarian campaigns
  • Support members of the Operations team across all MedShare locations to ensure a fluid process for receiving and recognizing GIK donations

 

Donor Cultivation and Stewardship
  • Ensure appropriate stewardship of gifts-in-kind via acknowledgement letters, phone calls, gift policies, adherence to donor bill of rights, and sharing accurate information of how gifts are being used to benefit families and the community as a whole
  • Provide stewardship reporting data quarterly, semi-annually, and annually GIK partners, depending on partner requirements
  • Further implement and maintain a comprehensive recognition program specific to participating hospital suppliers and corporate partners
  • Share information with the Development and Communications team that can be included in affiliate communication tools (newsletter, eNews, annual report, direct mail, and acknowledgement letters) to effectively inform donors of the need for and impact of their donations – Impact Reports

 

Prospect Development and Solicitation
  • Develop and implement targeted strategies for both new and existing GIK donors
  • Support Development and Programs teams in developing program appeals and proposals to connect GIK partners directly to programs
  • Conduct research to determine best prospects with closest links, aligned interests, and greatest ability
  • Research listings of manufacturers, distributors, and suppliers of product and equipment for potential donations
  • Attend networking events, trade shows, and industry conferences to learn more about companies, individuals, and organizations in our locations and provide information about the impact of MedShare partnership opportunities
  • Make public presentations to constituents and groups of all types and sizes.
  • Work on special projects and other duties as needed.

 

Requirements:
  • Bachelor’s degree (preferably in business administration, engineering and supply chain management or related field).
  • Minimum of 2 – 3 years of enterprise level experience in strategic sourcing, GIK or procurement in organization of similar size to MedShare.
  • Hands-on experience and demonstrated performance in using data analysis software and computer programs that will assist in analyzing data and trends.
  • Experience in procurement processes (or related) and sourcing in-kind supplies for a nonprofit organization (preferred).
  • Experience with procurement conceptualization and data analysis (preferred).
  • Excellent written communications skills, negotiation skills and strong interpersonal skills.
  • Knowledge of healthcare, medical supplies and/or biomedical equipment preferred.
  • High level of commitment to customer service and teamwork.
  • Passionate about improving healthcare and supporting the environment.
  • Demonstrated high level proficiency using Microsoft Office Suite (especially Excel), excellent problem solving skills
  • Fluent in English
  • Experience living or working with diverse groups, international experience, or fluency in a second language a plus.

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Gifts-In-Kind Program Manager” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

 


Volunteer Program Manager Southeast Region

Description:

MedShare engages a thriving Volunteer Corps of over 22,000 individuals annually in order to fulfill its mission of improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world. The Volunteer Program Manager oversees this program by leading a team of Volunteer Program Associates, supervising volunteers in medical product sorting sessions, completing administrative tasks within the Volunteer Program (i.e. maintenance of the volunteer contact database) and collaborating with other staff to ensure an efficient flow of product to and from the sort room. The Volunteer Program Manager plays a crucial role in conveying the mission of MedShare to the public and ensuring that products are sorted and prepared accurately in order to be matched with the needs of partnering healthcare facilities throughout the globe.

Reports To:

Director of Operations, Southeast Region

Location:

Atlanta, Georgia

Duties & Responsibilities:
  • Lead 3 – 6 sorting sessions per week, including regular Saturdays. Provide an orientation to volunteers on MedShare and on specific volunteer task instructions. Serve as a source of support and guidance to volunteers. Move material as appropriate in and out of sort room.
  • Manage MedShare’s Volunteer Program and direct reports in leading service projects, sustaining community relationships, and strengthening the program to meet strategic goals aligned with the mission and vision of the organization
  • Acquire a thorough understanding of day to day operations and communicate effectively to interested community leaders and key stakeholders
  • Cultivate key partnerships for volunteer, donor, or gift in kind interests, particularly organizations promoting volunteerism
  • Represent MedShare at volunteer recruitment events and manage postings for volunteer and internship opportunities.
  • Serve as the primary point of contact for all volunteer related matters and collaborate with other departments to fulfill volunteer needs and requests
  • Liaise with Volunteer Program Managers at all MedShare sites to strengthen the program, share best practices, and develop consistency
  • Maintain a robust volunteer schedule throughout the year, respond promptly and professionally to individual and group volunteer leaders, and ensure scheduled projects are well staffed
  • Prepare sorting projects well in advance: ensure requisite materials (labels, boxes, tape, pallets, triwalls, etc.) are available, ensure sorting projects are aligned with inventory and shipment needs, and manage proper flow of all product between the warehouse and volunteer center
  • Monitor and evaluate the effectiveness of volunteer work, making improvements when necessary to help MedShare’s volunteers do high-quality work as efficiently as possible
  • Ensure the sort room is clean, stocked, and well organized after each sort, as well as maintaining the breakroom area used by volunteers
  • Research and gain familiarity with medical supplies sorted during volunteer projects, take initiative to improve sorting process, and collaborate ideas with each Volunteer Program Manager
  • Manage databases capturing significant volunteer metrics, provide volunteer reports to interested departments as requested, and explore improvements to tracking and managing volunteer data
  • Support and manage end of year physical inventory process and end of year annual reporting
  • Coordinate annual volunteer appreciation and holiday potlucks, as well as provide support for additional MedShare events
  • Work on special projects as needed and other duties as assigned by Director of Operations

 

Requirements:
  • Bachelor’s degree in the liberal arts, business/nonprofit management, or a medical field (or five years of equivalent work experience).
  • Ability to work flexible schedule including weekdays, evenings and weekends.
  • Previous experience leading volunteer groups and experience serving in a supervisory role preferred.
  • Excellent communication skills a must, both verbal and written.
  • Passion for community service
  • Lifting requirements (maximum amount of weight): 50 lbs.
  • Must have a friendly disposition and a willingness to interact with diverse groups of people.
  • Hard working, eager to learn, and a self-starter.
  • Basic knowledge of medical products or experience working in a hospital setting a plus.
  • Strong computer skills, especially in web research and Microsoft Office.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
Compensation:

MedShare offers a competitive salary commensurate with skills and experience, an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Volunteer Program Manager” in the subject line. No phone calls please.

 


 

Volunteer Program Associate, Southeast Region

Description:

MedShare engages a thriving volunteer corps of over 20,000 individuals annually in order to fulfill its mission of improving the quality of life of people and our planet. The Volunteer Program Associate plays an integral role is keeping recovered medical supplies out of the landfill, and available for hospitals and clinics in developing countries. They lead medical product sorting sessions, complete administrative tasks within the Volunteer Program, and collaborate with other Southeast operations and program staff to ensure an efficient flow of recovered medical product is available for shipping. The Volunteer Program Associate plays a crucial role in conveying the mission of MedShare to the public and ensuring that products are sorted and prepared accurately in order to be matched with the needs of partnering healthcare facilities throughout the globe.

 

Reports To:

Volunteer Program Manager, Southeast

Type of Position:

Full-Time, (Tuesday – Saturday)

 

Duties & Responsibilities:
  • Lead group volunteer sorting sessions of medical supplies, including Saturday sort sessions.
    • Orient volunteers to MedShare and review instructions for specific volunteer tasks.
    • Serve as a source of support and guidance to volunteers.
    • Ensure MedShare’s high quality standards are met by working with volunteers to correctly identify, label and process donated medical supplies.
    • Support volunteer retention efforts by educating volunteers on the impact of MedShare, and reporting data from each sorting session.
  • Prepare for sorting sessions: ensure requisite materials (labels, boxes, tape, triwalls, etc.) are available, set up categories, and prepare product to be sorted.
  • Complete post-sorting session: move sorted items to the warehouse, log volunteer product data break down materials, clean space and prepare for the next volunteer session.
  • Monitor and evaluate the effectiveness of volunteer work, making improvements in collaboration with the Volunteer Program Manager to help MedShare’s volunteers do high-quality work as efficiently as possible.
  • Provide other support as needed to the SE Volunteer Program, including:
    • Recruiting, retaining and recognizing volunteer groups and individuals.
    • Answering volunteer inquiries and scheduling volunteer groups as needed.
    • Drafting letters for certification of hours for individuals or groups.
    • Sending thank you emails to volunteers.
  • Research medical items and familiarize yourself with MedShare’s product inventory.
  • Support special events.
  • Work on special projects and other duties as needed.

 

Requirements:
  • Bachelor’s degree in the liberal arts, business/nonprofit management, or a medical field (or two years of equivalent work experience).
  • Passionate about improving healthcare and supporting the environment.
  • Ability to work flexible schedule including weekdays, evenings and weekends.
  • Previous experience leading volunteer groups or individuals.
  • Excellent communication skills a must, both verbal and written.
  • Lifting requirements (maximum amount of weight): 50 lbs. and frequent use of manual pallet jack
  • Must have a positive attitude and enjoy interacting with diverse groups of people.
  • Hard working, eager to learn, and a self-starter.
  • High level of competency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.
  • Basic knowledge of medical products or experience working in a hospital setting a plus.
  • Experience living or working with diverse groups, international experience, or fluency in a second language a plus.

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Volunteer Program Associate, SE” in the subject line. A slate of successful candidates will be invited for interviews. Due to the large number of resumes generated, only successful candidates will be contacted. Phone calls are discouraged.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation. 

 

 

Thank you for considering MedShare!