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Chief Financial Officer

MedShare is currently seeking a Chief Financial Officer (CFO) to join the organization’s senior leadership team at a very exciting time.

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world. We are seeking a dynamic, experienced candidate who has a passion for our mission and an unwavering commitment to excellence.

 

Description:

The Chief Financial Officer (CFO) oversees MedShare’s National Financial Accounting Services, which includes all organization financial functions and benefits functions related to finance. Leading the organization’s Financial Accounting Operations includes responsibility for all financial systems, processes and infrastructure, internal accounting controls, and both internal and external financial reporting. The CFO is a member of the organization’s senior leadership team.

Reports To:

Chief Executive Officer

 

Location:

Atlanta, Georgia

 

Duties & Responsibilities:

Leadership Responsibilities

  • Provide day-to-day leadership and management that mirrors the mission and core values of the organization.
  • As part of Senior Leadership Team, drive the overall Financial Function of MedShare to achieve and surpass the mission’s goals and objectives.
  • Establish annual strategy, budget and goals for Finance as part of the enterprise-wide annual planning process.
  • Motivate and lead a high performing Finance and IT team.
  • Foster a success-oriented, accountable environment within a matrix-based organization structure.
  • Provide staff support for the Audit and Finance Committee of the Board, and present to the Board, as necessary.
  • Monitor and assure compliance as it relates to governance and overall policies (conflict of interest, minutes, endowment, operating reserve, 401k compliance).
  • Promote and cultivate the values of MedShare within the organization.
  • Represent MedShare with service providers, donors and business partners where appropriate.

 

Accounting and Reporting Services

  • Develop and maintain best-in-class finance and accounting functions across the organization including: accurate and timely processing of payables, receivables, payroll, deposits, benefits management, cash management, revenue recognition, accounting allocations, 401k match calculations, pro bono services and gifts-in-kind, maintenance of finance related shipments data base, endowment funds records, specific accounting records and analyses and monthly closing of the accounting system.
  • Create, oversee and maintain excellent internal accounting controls and quality control processes within the entire organization safeguarding the organization’s assets; write relevant policies and procedures.
  • Work collaboratively with operations leadership to develop and implement national services that support each geographic market while also maintaining the required standardization across the enterprise especially related to inventory valuation and management, compliance with AERDO and other accounting standards as they relate to Gifts-in-Kind.
  • Work closely with the Development Directors to forecast funds raised and revenues.
  • Maintain and continue to develop an accounting system which generates reports for multiple purposes.
  • Prepare timely and accurate reporting for both internal and external purposes, including Board metrics and financial statements, audit reports, 990 return, state filings, 401k plan reporting, grant reports, and USAID annual report.
  • Manage day-to-day cash flow coordinating funds transfers to maximize interest earnings and supporting daily cash requirements of the organization.
  • Measure and evaluate the effectiveness of all financial processes.
  • Work closely with insurance broker for all business insurance.
  • Ensure compliance with all relevant regulations and laws, and maintain accountability standards for financial management.

 

Annual Budget

  • Drive a fluid and creative budget process that results in detailed monthly budgets by department and region for funds raised, revenues and expenses which supports the organization goals and objectives.
  • Work closely with the Development Directors to project funds raised and revenues for the budget.
  • Work closely with department managers in expense budget preparation.
  • Prepare certain detailed budget analyses, assist with closing the gap between revenues and expenses, and prepare summary schedules for presentations.

 

General

  • Oversee benefits, 401k coordination and administration, and related employee benefits.
  • Maintain original documents for the entire organization.
  • Review contracts and agreements with business partners for financial implications.
  • Ensure new Operations Centers have access to and adopt MedShare’s finance protocols, processes and systems.
  • Assist with business requirements (state, local laws, insurance coverage) with opening new Operations Centers.

 

Desired Qualifications
  • Expert financial and accounting experience, ideally with 2-3 years auditing experience in a medium or large public accounting firm, and with 10+ years as a financial manager with progressive experience leading to at least 3-5 years experience as a top financial executive. Strong preference for experience in the non-profit arena.
  • CPA with Bachelor’s degree in accounting; master’s degree preferred.
  • Excellent technical accounting skills, solid understanding of temporarily restricted assets (non-profit accounting), endowment funds, and inventory.
  • Ability to maintain both a detailed orientation and a “big picture” orientation toward financial matters, with an ability to take the initiative, prioritize issues, manage time in a position requiring multi-tasking.
  • Ability to recognize accounting and financial implications of operations decisions/processes and of fundraising decisions/processes and to formulate and implement procedures and processes to properly account for them.
  • Experience making Board presentations, leading Board Committee meetings, and coordinating with service providers (401k, investment advisors, business insurance).
  • Demonstrated experience with budgeting, including working with detailed models, collaboration with revenue and funds raised budget and expense budgets, assisting with “closing the gap”, and consolidating and summarizing for presentations.
  • Demonstrated success developing and monitoring systems to manage a financial function that involves high levels of collaboration.
  • Excellent people skills with the ability to partner with a dynamic leadership team.
  • Personal qualities of integrity, credibility and commitment to the mission of MedShare.
  • Flexibility and enthusiasm for multitasking; able to work in an entrepreneurial, fast moving environment, while also driving toward clarity and solutions.
  • Demonstrated resourcefulness in setting priorities and guiding investment in people and systems.
  • Experience and/or demonstrated capability to work in a matrix-based organization structure.
  • Extremely high attention to detail, very organized, ability to learn quickly.
  • Strong competency in QuickBooks (with classes), Microsoft Excel, Word.

 

Compensation:

MedShare offers a competitive salary commensurate with skills and experience, an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Chief Financial Officer” in the subject line.

 

MedShare is proud to be an equal opportunity employer.

 


 

Chief Operating Officer

MedShare is currently seeking a Chief Operating Officer (COO) to join the organization’s leadership team at a very exciting time.

MedShare is a key player in the global health sector and is continuing to expand its impact through innovation in both its operating model and programs. We are seeking a dynamic, hands–on, experienced candidate who has a passion for our mission and an unwavering commitment to operational excellence.

 

Description:

The Chief Operating Officer (COO) is responsible for leading the enterprise Operations including the internal organizational processes, systems and infrastructure that allow MedShare to fulfill its mission and will support its strategic plan. The COO oversees MedShare’s: National Strategic Services, Distribution & Volunteer Centers in the Southeast, West and Northeast. The COO is a member of the organization’s executive leadership team.

 

Reports To:

Chief Executive Officer & President

 

Location:

Atlanta, Georgia

 

Duties & Responsibilities:

Leadership Responsibilities

  • Provide day-to-day leadership and management that mirrors the mission and core values of the organization.
  • As part of Executive Leadership Team, drive the overall Operations of MedShare to achieve and surpass the mission’s goals and objectives.
  • Establish annual budget and goals for Operations as part of the enterprise-wide annual planning process.
  • Motivate and lead a high performing Operations team.
  • Foster a success-oriented, accountable environment within a matrix-based organization structure.
  • Serve as staff resource to Board Committees as required; develop reports for board and present to the board as needed.
  • Support Human Resources in distribution and roll-out of professional development curriculum, tools, and training.
  • Promote and cultivate the values of MedShare within the organization
  • Represent MedShare with sponsors, donors and business partners, when appropriate.

 

National Strategic Services

  • Develop and maintain best-in-class operational functions that work across the enterprise including: program development/implementation, product distribution, shipping, procurement, pipeline management, biomedical services, recipient feedback, standards/protocols, analytics, and technology.
  • Work collaboratively with distribution center (DC) leadership to develop and implement national services that support each geographic market while also maintaining the required standardization across the enterprise.
  • Ensure all relevant operational functions can scale across multiple DCs.
  • Responsible for the measurement and effectiveness of all operational processes including the shipment pipeline. Provide timely, accurate and complete reports on the operating condition of the organization.
  • Collaborate with the management team to develop and implement plans for the operational infrastructure, systems, processes, and personnel designed to accommodate the enterprise objectives.
  • Oversee Operations role as primary interface with recipients; ensure recipient satisfaction on shipping matters; facilitate and manage resolution of escalated fulfillment issues.
  • Monitor and oversee quality control processes across all National Strategic Services.
  • Oversee administrative functions for all MedShare offices nationwide, ensuring smooth daily operations of physical plant and equipment.
  • Develop and lead a team to support information technology (IT) needs and infrastructure
  • Aggregate data across DCs as required for enterprise-wide reporting.

 

Southeast, West and Northeast Volunteer & Distribution Centers

  • Oversee all facets of operating a high-performing MedShare Distribution & Volunteer Center (DC) including: volunteer program, hospital relations, warehouse, inventory management, biomedical support, med team store, and physical plant.
  • Leverage co-location of National offices and Southeast DC to test out new ideas and troubleshoot issues. Use Southeast operations as a proving ground for operational innovations.
  • Manage all aspects of inventory and movement of medical supplies and equipment donated to and sent from MedShare’s Southeastern Distribution Center, maintaining the physical office and warehouse space, supervising department managers and support staff.

 

Qualifications
  • Strong operational experience, ideally working for 10 + years in a socially responsible organization with progressive experience leading to at least three years experience in operational/administrative management.
  • Bachelor’s degree in a relevant field, master’s degree preferred.
  • Significant experience in international shipping and logistics either for a corporation or NGO (dealing in duty-free importation would be desirable).
  • Knowledge of Program Development, Monitoring and Evaluations a strong plus.
  • Experience in organizational development, personnel management, budget and resource development, and strategic planning, ideally in a non-profit environment.
  • Demonstrated success developing and monitoring systems to manage operational work that involve high levels of collaboration.
  • Excellent people skills with an ability to partner with a dynamic leadership team.
  • Personal qualities of integrity, credibility and commitment to the mission of MedShare.
  • Flexible and able to multitask; able to work in an entrepreneurial, fast moving environment, while also driving toward clarity and solutions.
  • Demonstrated resourcefulness in setting priorities and guiding investment in people and systems.
  • Experience and/or demonstrated capability to work in a matrix-based organization structure.
  • Extremely high attention to detail.
  • Fluency in English required, fluency in French and/or Spanish desirable.
  • Experience living / working internationally is desirable.
  • Must be hands-on.

 

Compensation:

Salary is commensurate with experience. MedShare offers an attractive benefits package, including healthcare, dental, and vision, 401(k), and paid leave.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Chief Operating Officer” in the subject line. MedShare is proud to be an equal opportunity employer.

 


National Development (Fundraising) Manager

Description:

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world.

MedShare’s National Development Manager works strategically to cultivate the culture of philanthropy within MedShare.  She/he engages in the day to day execution of MedShare’s comprehensive development strategy by managing the Annual Fund and providing centralized, strategic support to achieve development objectives. Through collaboration with members of the development team, ensures that the organizations’ donor relationships are cultivated and stewarded. This includes oversight of all development related technology, including the prospect and donor management database and other donation related software.  The Development Manager will provide research and prospecting information to relationship managers; write project, grant and sponsorship proposals as assigned; coordinate mailings, appeals and stewardship activity.

This is an incredible opportunity for an experienced fundraiser to take a large donor-base to the next level, to grow the existing donor-base and to increase annual fundraising through prospect management, donor cultivation and stewardship. This position leads MedShare’s annual giving and supports global fundraising and events across three regions, Atlanta, New York, and San Francisco.  She/he manages mid-level donor relationships and supports team with fundraising efforts.  This role requires a resourceful individual who is adept at strategic engagement with prospective donors and champions.

 

Reports to:

Director of Development

Supervises:

Development Database Associate

Essential Duties and Responsibilities
  • Manage the Annual Fund campaign
  • Strengthen and renew relationships with a portfolio of donors with giving potential of up to $5,000
  • Develop comprehensive reports to demonstrate Development team’s success to all stakeholders.
  • Manage and support all fundraising initiatives and events.
  • Assures appropriate and timely donor recognition and stewardship for all donors.
  • Conduct research to prepare key staff members for meetings, tours, conferences, and other presentations.
  • Assist with general correspondence, proposal writing, solicitations, reporting, and stewardship,
  • Provide assistance tracking development efforts and deadlines using the donor database.
  • Provide back-up support in donor database and its functions.
  • Continuously assist with improvements of the quality of donor and volunteer data.
  • Support Marketing and Communications Manager by collecting stories and increasing brand awareness.
  • Respond to special donor requests.
  • Ensure compliance with fundraising policies, goals and procedures.
  • Produce prospect research profiles for regional directors and for pre-event analysis.
  • Produce appropriate stewardship pieces and identify new ways to steward donors.
  • Provide data analysis for fundraising and strategic planning.
  • Provide event coordination, assistance, and support across all regions. This may require occasional travel to New York and San Francisco.
  • Other duties and special projects as assigned.

 

Qualifications:
  • Bachelor’s degree
  • 3-5 years’ fundraising experience with knowledge of fundraising principles and practice.
  • Strong written and oral presentation skills and marketing acumen.
  • Excellent attention to detail and conscientious ability to meet deadlines.
  • Passion for community service, international development, and MedShare’s mission.
  • Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office.
  • Highly organized, self-starter with good interpersonal, problem-solving and analytical skills.
  • Ability to anticipate needs, see opportunities and use good judgment in dealing with confidential information.
  • Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes.
  • Strong writing, editing, and proofreading skills.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail-oriented tasks effectively and efficiently in a fast-paced environment.
  • Experience working with Raiser’s Edge donor database with ability to segment groups.
  • Strong organizational skills and project management skills.
  • Omatic software experience is a plus.

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “National Development Manager” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

 


 

Gifts-In-Kind Program Manager

Description:

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities, and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world.

MedShare seeks a Gifts-In-Kind (GIK) Program Manager. The GIK Program Manager plays a crucial role in supporting hospital outreach and key product donors nationally. The GIK Program Manager develops and maintains working relationships with in-kind product donors and complementary non-profit organizations. The GIK Program Manager also procures in-kind product donations (medical supplies and biomedical equipment).

 

Reports To:

Southeast Regional Director

Type of Position:

Full-Time

Duties & Responsibilities:
  • Build and steward all aspects of the GIK portfolio, including but not limited to providing necessary donor reports and updates; developing growth plans for each company or organization; addressing and supporting any communications (internal and external) needs associated with cultivation, stewardship and donations; meeting regularly with donor companies; ensuring donor satisfaction; providing field logistics as an extension of customer service when vital.
  • Work with Development team to establish and meet annual GIK revenue goals
  • Work with the Development team to leverage relationships with existing partners, to enhance all avenues of support (GIK, cash, volunteer, etc.)
  • Work with the Development team to raise loosely restricted cash (and offsetting in-kind logistical support) to underwrite shipment GIK
  • Provide analyses of new potential donors and markets to support MedShare programmatic activities
  • Work with the Programs team to learn and support the goals of MedShare’s programs and humanitarian campaigns
  • Support members of the Operations team across all MedShare locations to ensure a fluid process for receiving and recognizing GIK donations

 

Donor Cultivation and Stewardship
  • Ensure appropriate stewardship of gifts-in-kind via acknowledgement letters, phone calls, gift policies, adherence to donor bill of rights, and sharing accurate information of how gifts are being used to benefit families and the community as a whole
  • Provide stewardship reporting data quarterly, semi-annually, and annually GIK partners, depending on partner requirements
  • Further implement and maintain a comprehensive recognition program specific to participating hospital suppliers and corporate partners
  • Share information with the Development and Communications team that can be included in affiliate communication tools (newsletter, eNews, annual report, direct mail, and acknowledgement letters) to effectively inform donors of the need for and impact of their donations – Impact Reports

 

Prospect Development and Solicitation
  • Develop and implement targeted strategies for both new and existing GIK donors
  • Support Development and Programs teams in developing program appeals and proposals to connect GIK partners directly to programs
  • Conduct research to determine best prospects with closest links, aligned interests, and greatest ability
  • Research listings of manufacturers, distributors, and suppliers of product and equipment for potential donations
  • Attend networking events, trade shows, and industry conferences to learn more about companies, individuals, and organizations in our locations and provide information about the impact of MedShare partnership opportunities
  • Make public presentations to constituents and groups of all types and sizes.
  • Work on special projects and other duties as needed.

 

Requirements:
  • Bachelor’s degree (preferably in business administration, engineering and supply chain management or related field).
  • Minimum of 2 – 3 years of enterprise level experience in strategic sourcing, GIK or procurement in organization of similar size to MedShare.
  • Hands-on experience and demonstrated performance in using data analysis software and computer programs that will assist in analyzing data and trends.
  • Experience in procurement processes (or related) and sourcing in-kind supplies for a nonprofit organization (preferred).
  • Experience with procurement conceptualization and data analysis (preferred).
  • Excellent written communications skills, negotiation skills and strong interpersonal skills.
  • Knowledge of healthcare, medical supplies and/or biomedical equipment preferred.
  • High level of commitment to customer service and teamwork.
  • Passionate about improving healthcare and supporting the environment.
  • Demonstrated high level proficiency using Microsoft Office Suite (especially Excel), excellent problem solving skills
  • Fluent in English
  • Experience living or working with diverse groups, international experience, or fluency in a second language a plus.

 

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Gifts-In-Kind Program Manager” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

 


Volunteer Program Manager Southeast Region

Description:

MedShare engages a thriving Volunteer Corps of over 22,000 individuals annually in order to fulfill its mission of improving the quality of life of people, communities and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world. The Volunteer Program Manager oversees this program by leading a team of Volunteer Program Associates, supervising volunteers in medical product sorting sessions, completing administrative tasks within the Volunteer Program (i.e. maintenance of the volunteer contact database) and collaborating with other staff to ensure an efficient flow of product to and from the sort room. The Volunteer Program Manager plays a crucial role in conveying the mission of MedShare to the public and ensuring that products are sorted and prepared accurately in order to be matched with the needs of partnering healthcare facilities throughout the globe.

Reports To:

Director of Operations, Southeast Region

Location:

Atlanta, Georgia

Duties & Responsibilities:
  • Lead 3 – 6 sorting sessions per week, including regular Saturdays. Provide an orientation to volunteers on MedShare and on specific volunteer task instructions. Serve as a source of support and guidance to volunteers. Move material as appropriate in and out of sort room.
  • Manage MedShare’s Volunteer Program and direct reports in leading service projects, sustaining community relationships, and strengthening the program to meet strategic goals aligned with the mission and vision of the organization
  • Acquire a thorough understanding of day to day operations and communicate effectively to interested community leaders and key stakeholders
  • Cultivate key partnerships for volunteer, donor, or gift in kind interests, particularly organizations promoting volunteerism
  • Represent MedShare at volunteer recruitment events and manage postings for volunteer and internship opportunities.
  • Serve as the primary point of contact for all volunteer related matters and collaborate with other departments to fulfill volunteer needs and requests
  • Liaise with Volunteer Program Managers at all MedShare sites to strengthen the program, share best practices, and develop consistency
  • Maintain a robust volunteer schedule throughout the year, respond promptly and professionally to individual and group volunteer leaders, and ensure scheduled projects are well staffed
  • Prepare sorting projects well in advance: ensure requisite materials (labels, boxes, tape, pallets, triwalls, etc.) are available, ensure sorting projects are aligned with inventory and shipment needs, and manage proper flow of all product between the warehouse and volunteer center
  • Monitor and evaluate the effectiveness of volunteer work, making improvements when necessary to help MedShare’s volunteers do high-quality work as efficiently as possible
  • Ensure the sort room is clean, stocked, and well organized after each sort, as well as maintaining the breakroom area used by volunteers
  • Research and gain familiarity with medical supplies sorted during volunteer projects, take initiative to improve sorting process, and collaborate ideas with each Volunteer Program Manager
  • Manage databases capturing significant volunteer metrics, provide volunteer reports to interested departments as requested, and explore improvements to tracking and managing volunteer data
  • Support and manage end of year physical inventory process and end of year annual reporting
  • Coordinate annual volunteer appreciation and holiday potlucks, as well as provide support for additional MedShare events
  • Work on special projects as needed and other duties as assigned by Director of Operations

 

Requirements:
  • Bachelor’s degree in the liberal arts, business/nonprofit management, or a medical field (or five years of equivalent work experience).
  • Ability to work flexible schedule including weekdays, evenings and weekends.
  • Previous experience leading volunteer groups and experience serving in a supervisory role preferred.
  • Excellent communication skills a must, both verbal and written.
  • Passion for community service
  • Lifting requirements (maximum amount of weight): 50 lbs.
  • Must have a friendly disposition and a willingness to interact with diverse groups of people.
  • Hard working, eager to learn, and a self-starter.
  • Basic knowledge of medical products or experience working in a hospital setting a plus.
  • Strong computer skills, especially in web research and Microsoft Office.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
Compensation:

MedShare offers a competitive salary commensurate with skills and experience, an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave.

 

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Volunteer Program Manager” in the subject line. No phone calls please.

MedShare is proud to be an equal opportunity employer.

 

Thank you for considering MedShare!