MedShare

Improving the quality of life of people and our planet

Job Opportunities

MedShare is a non-profit organization that has a dual mission of providing humanitarian medical aid to developing countries and of helping to improve our local environment.  MedShare collects surplus medical goods that are discarded by U.S. hospitals.  Shipments are then sent to qualified healthcare facilities in more than 95 developing nations around the world.

Working at MedShare is a challenging yet extremely rewarding experience. Every day is different here, whether we are shipping a container of medical supplies to Kenya, educating and working with our volunteers or hosting a head of state.

Although MedShare has distinct departments, staff work together as a team to support and enrich each other's efforts. It is this open and dynamic environment that has drawn the best people to MedShare and kept them with the organization for years.

MedShare has a competitive benefits package offering all full-time employees (32+ hours) complete health and dental coverage. In addition, MedShare offers an attractive paid vacation schedule and paid sick time. The organization provides ample opportunities to learn about global health issues, medical supply chains and philanthropic fundraising.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

Currently, MedShare seeks:


Development Services Associate (Atlanta Area)

Description: MedShare seeks an experienced Development Services Associate to provide centralized development support to relationship managers. The Development Services Associate will have the opportunity to manage an effective infrastructure to support the prospect management, prospect research, gift processing, and database needs for a growing national development office. The Development Services Associate is responsible for database management, development reporting, prospect management, gift processing, maintaining data integrity and data security.  The position develops and implements data and gift-entry procedures, produces reports and mailing lists for departmental and organization-wide use, and provides database training.

Reports to: Chief Development Officer

Principal Responsibilities:

   1.       Data Information Management.  Oversees data management, striving for accuracy and consistency in the constituent database as well as developing systems and procedures for extracting and interpreting data.  Leads the data integration from DonorPerfect to Raiser’s Edge NXT.

 2.       Gift Management.  Leads the development services area of the national development office, which includes gift policy oversight and enforcement, gift and pledge agreements, and pledge reminders; gift processing; gift accounting, gift acknowledgment; donor relations and stewardship; data management and analysis.  Serves as direct liaison to the Finance department for all gift processing and monthly reconciliation.  Recommends systems modifications or changes as necessary.

 3.       Prospect Management. Oversees the prospect management process. Coordinates with all fundraising officers and development office on prospect management needs and processes, including tracking goals and priorities, and advising on the status of prospect management actions.

 4.       Prospect Research:   Provides prospect research and prospect identification. Gleans relevant information from a variety of resources about individuals, corporate, foundation, and government funders who are or may become contributors to MedShare.

 5.       Reporting:  Leads the creation and analysis of a variety of reports and lists.

 

Essential Duties and Responsibilities: 

  • Support all fundraising initiatives.
  • Oversee management of DonorPerfect/Raiser’s Edge NXT integration and transfer.
  • Develop procedures to ensure the integrity and security of database information.
  • Process all new gifts and send acknowledgement letters within 48 hours of receipt.
  • Continuously improve the quality of donor and volunteer data.
  • Lead prospect management meetings.
  • Ensure compliance with fundraising policies, goals and procedures.
  • Review all gift agreements prior to signature by CEO.
  • Provide regular cash raised reports and upcoming foundation proposal deadlines
  • Pull targeted mailing lists for communications, solicitations, invitations, etc.
  • Produce prospect research profiles for development officers and for pre-event analysis.
  • Write foundation grant proposal drafts.
  • Produce appropriate stewardship pieces and identify new ways to steward donors.
  • Ensure all development officers have efficient, effective tracking systems to support their cultivation and solicitations.
  • Provide full data analysis for fundraising strategic planning.
  • Interface with finance department regarding gift entry, gift posting, fund creation, gift restrictions and audit reporting.
  • Respond to donor requests for documentation, including tax letters, matching gift programs, etc.
  • Provide event coordination and assistance as needed.
  • Write diplomatic invitation letters and where appropriate, help identify accommodations, transportation options and special programs for VIP visitors and dignitaries
  • Other duties as assigned.

 Qualifications: 

  • Advanced computer skills using databases (preferably DonorPerfect and Raiser’s Edge).
  • Excellent skills with Excel.
  • Excellent attention to detail and conscientious ability to meet deadlines.
  • Passion for community service, international development, and MedShare’s mission.
  • Ability to manage multiple complex tasks and/or projects simultaneously while addressing the needs of the office.
  • Ability to maintain composure under pressure.
  • Highly organized, self-starter with good interpersonal, problem-solving and analytical skills.
  • Ability to anticipate needs, see opportunities and use good judgment in dealing with confidential information.
  • Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes.
  • Proficiency in communicating effectively, including strong writing ability.
  • Knowledge of fundraising principles and practice.
  • Bachelor’s degree and a minimum of two years relevant experience and/or training, or equivalent combination of education and experience in development services functions and office management experience.

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Development Services Associate” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged. 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

Thank you for considering us!


Volunteer Program Associate (Atlanta Area)

Description:

MedShare engages a thriving volunteer corps of over 18,000 individuals annually in order to fulfill its mission of improving the quality of life of people and our planet.  The Volunteer Program Associate plays an integral role is keeping recovered medical supplies out of the landfill, and available for hospitals and clinics in developing countries.  They lead medical product sorting sessions, complete administrative tasks within the Volunteer Program, and collaborate with other Southeast operations and program staff to ensure an efficient flow of recovered medical product is available for shipping.  The Volunteer Program Associate plays a crucial role in conveying the mission of MedShare to the public and ensuring that products are sorted and prepared accurately in order to be matched with the needs of partnering healthcare facilities throughout the globe. 

Reports To:   Volunteer Program Manager, SE  

Type of Position:  Full-Time, (Tuesday – Saturday)

Duties & Responsibilities:

  • Lead group volunteer sorting sessions of medical supplies, including Saturday sort sessions.
    • Orient volunteers to MedShare and review instructions for specific volunteer tasks.
    • Serve as a source of support and guidance to volunteers.
    • Ensure MedShare’s high quality standards are met by working with volunteers to correctly identify, label and process donated medical supplies.
    • Support volunteer retention efforts by educating volunteers on the impact of MedShare, and reporting data from each sorting session. 
  • Prepare for sorting sessions: ensure requisite materials (labels, boxes, tape, triwalls, etc.) are available, set up categories, and prepare product to be sorted.
  • Complete post-sorting session: move sorted items to the warehouse, log volunteer product data break down materials, clean space and prepare for the next volunteer session.
  • Monitor and evaluate the effectiveness of volunteer work, making improvements in collaboration with the Volunteer Program Manager to help MedShare’s volunteers do high-quality work as efficiently as possible.
  • Provide other support as needed to the SE Volunteer Program, including:
    • Recruiting, retaining and recognizing volunteer groups and individuals.
    • Answering volunteer inquiries and scheduling volunteer groups as needed.
    • Drafting letters for certification of hours for individuals or groups.
    • Sending thank you emails to volunteers.
  • Research medical items and familiarize yourself with MedShare’s product inventory.
  • Support special events.
  • Work on special projects and other duties as needed.

Requirements:

  • Bachelor’s degree in the liberal arts, business/nonprofit management, or a medical field (or two years of equivalent work experience).
  • Passionate about improving healthcare and supporting the environment.
  • Ability to work flexible schedule including weekdays, evenings and weekends.
  • Previous experience leading volunteer groups or individuals.
  • Excellent communication skills a must, both verbal and written.
  • Lifting requirements (maximum amount of weight): 50 lbs.
  • Must have a positive attitude and a willingness to interact with diverse groups of people.
  • Hard working, eager to learn, and a self-starter.
  • High level of competency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.
  • Basic knowledge of medical products or experience working in a hospital setting a plus.
  • Experience living or working with diverse groups, international experience, or fluency in a second language a plus.

Application Instructions

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Volunteer Program Associate” in the subject line. A slate of successful candidates will be invited for interviews.  Due to the large number of resumes generated, only successful candidates will be contacted.  Phone calls are discouraged. 

 MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

 Thank you for considering us!.

 

 


International Relations Associate (Atlanta Area)

Description: 

The International Relations Associate will provide strategic and focused support relevant to shipping specialized and exceptional container projects.  The Associate is responsible for managing a portfolio of container projects and working with sponsors & recipients (foreign governments, NGOs, corporations and individuals) to obtain applications, duty free documentation, funding and troubleshooting.

Reports to: VP Corporate & International Relations

Type of Position: Independent Contractor (30 hours/weekly)

Scope of Work:

  • Ensure recipients understand the documentation requirements for receiving humanitarian aid from MedShare
  • Guide recipients and/or sponsors through application process
  • Follow-up with recipients to ensure timely submission of all necessary documents
  • Identify and resolve bottlenecks to clear containers
  • Monitor process flow of information and documentation
  • Resolve culturally sensitive issues related to shipping     
  • Other duties as assigned  

Metrics:

  • Increase number of containers ready to ship through the pipeline
  • Significantly decrease “time-to-ship” for logistically challenged containers
  • Expand and improve relations with international sponsors & beneficiaries
  • Provide weekly stakeholder reports & updates  

Requirements:

  • Bachelors’ Degree (or equivalent work experience).
  • High energy, passion for community service, international development, and MedShare’s mission. 
  • Thorough understanding of project management
  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred (French, Spanish, Hausa, Swahili)
  • Cultural knowledge of emerging economies, familiarity with diplomatic practices
  • Highly organized, detail oriented and able to meet and manage multiple deadlines.
  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.
  • Excellent and proven customer service capabilities.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

Application Process: All applications received by August 15, 2015 will be considered.  Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “International Relations” in the subject line. No phone calls please. 

 MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.


Western Region Development Associate (Full Time) (San Leandro, CA)

Description:  

MedShare seeks a Development Associate to support development in the Western Region. The Development Associate should be able to work both within a team or on one’s own to accomplish these successes.  In order to accomplish these goals, the Western Region Development Associate will work in close partnership with the National development team based in Atlanta as well as with the Western Region Executive Director.  Communication skills, writing skills, and administrative skills are key components of this position.  Prior development experience is a plus.

Top-notch attention to detail, ability to work with new software, a strong foundation in communication skills, and ability to adapt to the demands of a fast-paced small development office are a must.  40-hour workweek plus occasional meetings outside work hours. Benefits package includes full health benefits.

Reports To:  Executive Director, Western Region

Duties & Responsibilities:

  • Provide general support to development efforts in the West and as needed, assist National development efforts.
  • Perform research to assist development team and the Western Council in its prospecting activities.
  • Write grant applications and requests, working with national grantwriter.
  • Assist in creation of messaging and materials for cultivating donors..
  • Make calls to donors and prospects both as part of a team and on own.
  • Provide meeting support for other members of development team.
  • Steward existing donors: Provide writing support for general correspondence, stewardship and diplomatic invitation letters, mailings, donor reports and grant proposals.
  • Enter all contacts into donor relationship management system.
  • Oversee distribution of thank-yous and other thank-you events as part of donor stewardship
  • Where appropriate, help identify accommodations, transportation options, and special programs for VIP visitors and dignitaries.
  • Help plan and execute fundraising events.
  • Prepare reporting to various constituencies on status of development efforts in the West, working with national development associate.
  • Provide assistance tracking development efforts, research, prospects and deadlines using the donor database and provide assistance.
  • Respond to special donor requests for documentation, including tax letters, matching gift programs, reporting, etc.

Requirements:

  • Bachelors’ Degree (or equivalent work experience).
  • Prior experience in development a plus.
  • Passion for community service, international development, and MedShare’s mission. 
  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint and a constituent relationship database.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
  • Highly organized, detail oriented and able to meet and manage multiple deadlines.
  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

Application Process:

All applications submitted by August 15, 2015 will be considered.  Applicants should submit a resume, cover letter, salary requirements, and writing sample to: jobs@medshare.org with “Development Associate” in the subject line. No phone calls please. Thank you for considering us! We regret that we are only able to respond to final candidates.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation

 

Certified by Independent Charities of America InterAction Seal of Excellence

© 2015 MedShare | Privacy Policy