MedShare

Finance Associate

Description: Primarily responsible for managing standard accounting functions, such as accounts receivable, accounts payable, payroll, petty cash, receipts/deposits, monetary contributions of data entry into shipments data base, and preparation of special analyses. Manage time & leave process.

Reports To: Director of Finance and Human Resources

Location: Atlanta, GA

Type of Position: Full-time

Duties & Responsibilities
• Verifies, allocates and posts details of transactions in QuickBooks, Excel Spreadsheets and SMS database for receipts/deposits, container information.
• Verifies, codes, allocates and posts details of transactions in QuickBooks for accounts payable.
• Acts as liaison to the staff for obtaining credit card receipts for credit card expense transactions, reconciles and posts to QuickBooks.
• Provides assistance with calculation of monthly accruals.
• Serves as backup for processing Payroll - calculates employee wages from time sheets and enters appropriate data into payroll system, processes semi-monthly payroll and coordinates with payroll service. Assists with calculation of manual checks, as necessary.
• Assists employees in relation to payroll, taxes and reimbursement issues.
• Verifies and updates Employees’ data in the payroll system.
• Maintains vacation leave, sick leave, and personal leave for all employees.
• Prepares Correspondence for Accounts Receivable (i.e. invoices, statements, etc).
• Manages Petty Cash, codes invoices and prepares reimbursements.
• Compiles reports and files (disbursement selections) for external auditors- insurance and financial.
• Solves any issues/discrepancies in reference to billing with vendors and customers.
• Manages adjustments to Accounts Receivable and Accounts Payable including duplicate payments and refunds for over payments.
• Verifies and updates Vendors’ & Customers’ Information.
• Assists with gathering support copies and documents for grant management.
• Initiates and participates in investigation and resolution of data related to accounting projects.
• Assists in reconciling donations received and recording to the appropriate accounts.
• Manages online donations through our web site - reviewing, coding and recording.
• Reconciles with Development staff to DonorPerfect records for online contributions and other deposits.
• Matches UPS bills with the shipped medical team supply records for shipping and reimbursements.
• Prepares credit applications.
• Provides assistance with data gathering and analyses for 990 preparation.
• Provides assistance with state filings for fund solicitation.
• Assists with conflict of interest forms annually.
• Performs other duties and special projects as assigned.

Qualifications:

• A minimum of a 4 year Bachelor’s degree in Accounting and 2 to 3 years experience in accounting/finance; experience with non-profit accounting is desirable
• Excellent organizational skills
• Ability to complete work accurately and timely; detail-oriented
• Ability to thrive in a fast-paced environment and manage multiple projects concurrently
• Training and experience with accounting software (such as QuickBooks (classes)), Excel and Word is required; experience with Access is desirable
• Excellent written and verbal communication skills, fluency in English
• Ability to work both independently and as part of a team.
• Ability to analyze and investigate issues and reach recommendations and resolutions

Compensation:
$30,000 - $40,000, MedShare offers an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave. The position is located in Atlanta.

Application Process:
All applications submitted by May 15, 2013 will be considered. Applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Finance Associate” in the subject line. No phone calls please.

Thank you for considering us! We regret that we are only able to respond to final candidates.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

MedShare is a non-profit organization that has a dual mission of providing humanitarian medical aid to developing countries and of helping to improve our local environment. MedShare collects surplus medical goods that are discarded by U.S. hospitals. Shipments are then sent to qualified healthcare facilities in our Northern CA community and 95+ developing nations.

Currently, MedShare seeks a Driver / Warehouse Associate for our Distribution and Volunteer Center in San Leandro, California.

Description - Drives company vehicles and rental trucks. Runs regular weekly routes in addition to scheduled pick ups. Assists with warehouse and volunteer center duties, including forklift work. Maintains good relations with donors and volunteers.

Hours - 40hr work week; Monday -Friday. 0800 – 1630 with one-half (1/2) hr lunch; subject to change

Reports To: Director of Operations

Duties & Responsibilities
· Timely and professional execution of medical donation pick-ups
· Run weekly hospital routes, maintaining relationships within
Make additional pick ups as required
Report any problems with routes or pick ups
Weigh product received
Prep and deliver cardboard and paper to recycling center and make runs to dump as required
Maintain cleanliness of company vehicle
Report any problems with vehicle to Ops/Warehouse Manager
Take vehicle to shop when necessary
Maintain direct communication with Director of Operations while on the road
Assist warehouse and volunteer staff with their duties when not on out on the road
Pick, pull and prepare orders for shipments as required
Assist in maintaining cleanliness and orderliness of the warehouse
Work with volunteer center staff and volunteers in the sorting area

Requirements
Minimum of three (3) years truck driving experience, preferably route driving
Class A License with a clean DMV record (have DMV printout at time of interview)
Forklift certification with at least 2 years of experience on stand-up and sit-down lifts
Ability to safely operate standard warehouse equipment to include hand pallet jacks
Positive customer service skills
Good working knowledge of the Bay Area
Proven ability to work steadily and independently with minimum supervision and to follow standardized procedures
High School Diploma or equivalent required (some college preferred)
Exert force and/or able to lift 100 lbs.

Hourly Wage: $13-15/hr - DOE

MedShare has a competitive benefits package offering all full-time employees complete health and dental coverage. In addition, MedShare offers an attractive paid vacation schedule and paid sick time. The organization provides ample opportunities to learn about global health issues, medical supply chain management and philanthropic fundraising.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

BART friendly location.
Applicants should submit a resume, cover letter and wage requirements to: jobs@medshare.org with “Driver” in the subject line. No phone calls please.

Thank you for considering us! We regret that we are only able to respond to final candidates.