MedShare

Improving the quality of life of people and our planet

Job Opportunities

MedShare is a non-profit organization that has a dual mission of providing humanitarian medical aid to developing countries and of helping to improve our local environment.  MedShare collects surplus medical goods that are discarded by U.S. hospitals.  Shipments are then sent to qualified healthcare facilities in more than 95 developing nations around the world.

Working at MedShare is a challenging yet extremely rewarding experience. Every day is different here, whether we are shipping a container of medical supplies to Kenya, educating and working with our volunteers or hosting a head of state.

Although MedShare has distinct departments, staff work together as a team to support and enrich each other's efforts. It is this open and dynamic environment that has drawn the best people to MedShare and kept them with the organization for years.

MedShare has a competitive benefits package offering all full-time employees (32+ hours) complete health and dental coverage. In addition, MedShare offers an attractive paid vacation schedule and paid sick time. The organization provides ample opportunities to learn about global health issues, medical supply chains and philanthropic fundraising.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.


International Relations Associate (Atlanta Area)

Description: 

The International Relations Associate will provide strategic and focused support relevant to shipping specialized and exceptional container projects.  The Associate is responsible for managing a portfolio of container projects and working with sponsors & recipients (foreign governments, NGOs, corporations and individuals) to obtain applications, duty free documentation, funding and troubleshooting.

Reports to: VP Corporate & International Relations

Type of Position: Independent Contractor (30 hours/weekly)

Scope of Work:

  • Ensure recipients understand the documentation requirements for receiving humanitarian aid from MedShare
  • Guide recipients and/or sponsors through application process
  • Follow-up with recipients to ensure timely submission of all necessary documents
  • Identify and resolve bottlenecks to clear containers
  • Monitor process flow of information and documentation
  • Resolve culturally sensitive issues related to shipping     
  • Other duties as assigned  

Metrics:

  • Increase number of containers ready to ship through the pipeline
  • Significantly decrease “time-to-ship” for logistically challenged containers
  • Expand and improve relations with international sponsors & beneficiaries
  • Provide weekly stakeholder reports & updates  

Requirements:

  • Bachelors’ Degree (or equivalent work experience).
  • High energy, passion for community service, international development, and MedShare’s mission. 
  • Thorough understanding of project management
  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred (French, Spanish, Hausa, Swahili)
  • Cultural knowledge of emerging economies, familiarity with diplomatic practices
  • Highly organized, detail oriented and able to meet and manage multiple deadlines.
  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.
  • Excellent and proven customer service capabilities.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

Application Process: All applications received by August 15, 2015 will be considered.  Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “International Relations” in the subject line. No phone calls please. 

 MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.


Western Region Administrative Assistant (Full Time) (San Leandro, CA)

Description:

The Administrative Assistant will perform diverse administrative duties for the Western Region office of MedShare, including processing orders for medical mission teams and safety net clinics, accepting and tracking donations, generating written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, monthly time and expense reporting and other related duties as required. The Administrative Assistant will work with key Western Region staff in a team environment to provide the best support/coverage possible.  This is an excellent opportunity to be part of a high functioning team while gaining a comprehensive understanding of the non-profit sector. Benefits package includes full health benefits.

Reports to: Western Region Executive Director

Type of Position: Full-time (40 hours)

Duties & Responsibilities:

Operations

  •    Process orders for medical mission teams and safety net clinics either visiting the medical teamstore or on-line.
  •  Generate medical surplus diversion reports for participating hospital
  • Accept and document financial donations as well as donations of surplus medical supplies and equipment.
  • Support volunteer program by generating thank-you notes and other correspondence.

Executive Director Assistance 

  •  Prioritize incoming mail. Gather background information for executive to reply to issues posed in correspondence and other queries. Route and answer all correspondence not requiring executive’s attention.
  • Confirm important external meetings.
  • Meeting and calendaring management.
  • Coordinate travel arrangements for Executive Director, including air, hotel, ground transportation and meal reservations as business needs and personal preferences dictate.
  • Compile and submit travel and expense reimbursement reports for Executive Director.
  • Draft, type, and proof letters, memos, documents and reports.
  • Maintain up-to-date paper and electronic files.
  • Generate visually stimulating presentations using Microsoft Powerpoint.
  • Independently coordinate Council meetings, including preparation and distribution of materials.

General Office

  • Greet visitors and act as an interface for clients and all levels of MedShare staff, as appropriate.
  • Cover phones as appropriate for certain inquiries
  • Perform other related duties as requested or as responsibilities dictate

Requirements:

  • Bachelor’s degree or related experience is required
  • Experience in providing direct administrative support to executive levels is required
  • Outstanding written and verbal communication skills are required as is the ability to work both independently and as an integral member of various teams
  • Strong organizational skills and detail-orientation necessary
  •  Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Microsoft Office Word, Excel, PowerPoint, Outlook proficiency.

Application Process:

All applications received by August 15, 2015 will be considered.  Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Administrative Assistant – Western Region” in the subject line. No phone calls please.

 MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.


Western Region Development Associate (Full Time) (San Leandro, CA)

Description:  

MedShare seeks a Development Associate to support development in the Western Region. The Development Associate should be able to work both within a team or on one’s own to accomplish these successes.  In order to accomplish these goals, the Western Region Development Associate will work in close partnership with the National development team based in Atlanta as well as with the Western Region Executive Director.  Communication skills, writing skills, and administrative skills are key components of this position.  Prior development experience is a plus.

Top-notch attention to detail, ability to work with new software, a strong foundation in communication skills, and ability to adapt to the demands of a fast-paced small development office are a must.  40-hour workweek plus occasional meetings outside work hours. Benefits package includes full health benefits.

Reports To:  Executive Director, Western Region

Duties & Responsibilities:

  • Provide general support to development efforts in the West and as needed, assist National development efforts.
  • Perform research to assist development team and the Western Council in its prospecting activities.
  • Write grant applications and requests, working with national grantwriter.
  • Assist in creation of messaging and materials for cultivating donors..
  • Make calls to donors and prospects both as part of a team and on own.
  • Provide meeting support for other members of development team.
  • Steward existing donors: Provide writing support for general correspondence, stewardship and diplomatic invitation letters, mailings, donor reports and grant proposals.
  • Enter all contacts into donor relationship management system.
  • Oversee distribution of thank-yous and other thank-you events as part of donor stewardship
  • Where appropriate, help identify accommodations, transportation options, and special programs for VIP visitors and dignitaries.
  • Help plan and execute fundraising events.
  • Prepare reporting to various constituencies on status of development efforts in the West, working with national development associate.
  • Provide assistance tracking development efforts, research, prospects and deadlines using the donor database and provide assistance.
  • Respond to special donor requests for documentation, including tax letters, matching gift programs, reporting, etc.

Requirements:

  • Bachelors’ Degree (or equivalent work experience).
  • Prior experience in development a plus.
  • Passion for community service, international development, and MedShare’s mission. 
  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint and a constituent relationship database.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
  • Highly organized, detail oriented and able to meet and manage multiple deadlines.
  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

Application Process:

All applications submitted by August 15, 2015 will be considered.  Applicants should submit a resume, cover letter, salary requirements, and writing sample to: jobs@medshare.org with “Development Associate” in the subject line. No phone calls please. Thank you for considering us! We regret that we are only able to respond to final candidates.

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation

 

Description

The Marketing and Communications manager will grow the value of MedShare’s brand among all constituencies in the three markets (Atlanta, San Francisco, New Jersey) where MedShare has a physical presence. The manager will coordinate the development of a new branding strategy and new website with outside vendors.  The manager will prepare all marketing collateral for programs in the three markets.  In addition, the manager will prepare press releases, produce videos and maintain the MedShare website and social media presence.  The Marketing and Communications manager will work closely with internal stakeholders on fundraising solicitation materials.   MedShare seeks a generalist for this position with demonstrated skills in multiple areas, including writing acumen for press releases, newsletters, appeals, and marketing materials, digital media, PR, marketing, graphic design, and  social media.  Must enjoy working in a fast-paced environment and be able to juggle numerous priorities.

Reports To:  Chief Development Officer, CDO

Duties and Responsibilities

Marketing:

  • Grow a successful communications  program through press releases, website updates, video and social media
  • Develop a plan to introduce new branding
  • Respond in a timely manner to requests by MedShare volunteer partners for their internal and external communication needs
  • Prepare materials to support fundraising efforts
  • Update website regularly using new conten

Written Communications & Print Material Collateral:

  • Write all text for print material, including annual report, newsletters, appeals, press releases and other program-related written communications
  • Work with vendors to ensure a continuous supply of collateral materials, including the annual report, program collateral, organizational and fundraising brochure, stationery and business cards
  • Implement social media strategy and manage social media dashboards

 Graphic Design:

  • Develop creative graphic designs that result in compelling messages
  • Design within the brand framework while still defining distinctive programs, events, and messages
  • Provide photography and videography/video editing

Brand Management:

  • Draft and execute an annual multi-platform marketing and communications plan to introduce the new branding to a wider audience
  • Assist the Chief Development Officer to ensure consistent use of the MedShare brand
  • Communicate and monitor organization-wide adherence to policies and procedures that affect the brand

Requirements

  • Passion for MedShare’s mission, a global interest and sensitivity to other cultures
  • Bachelor’s Degree in Graphic Design, Communications or Marketing or comparable experience
  • 5-6  years relevant experience that aligns with the essential duties of the position
  • Graphic design experience strong computer skills, especially with design software, MS Office InDesign, and Website CMS
  • Ability to work with diverse internal constituencies
  • Ability to juggle multiple priorities set by organization
  • Experience working with designers, printers, and other vendors and willingness to negotiate pro bono services to supplement existing resources
  • Established base of media contacts a plus
  • Project management experience
  • Fluency in English is required and knowledge of Spanish and/or French is desired
  • Experience living / working internationally is highly desirable

Compensation:

Salary commensurate with skills and experience.  MedShare offers an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave. The position is located in Atlanta.

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Marketing and Communications Manager” in the subject line.  Thank you for considering us! We regret that we are only able to respond to final candidates.


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