MedShare

Improving the quality of life of people and our planet

MedShare is a nonprofit organization that has a dual mission of providing humanitarian medical aid to those in need and helping to improve our local environment. MedShare collects surplus medical products that are discarded by U.S. hospitals. Shipments are delivered to qualified healthcare facilities in the United States and abroad. 

Job Opportunities


Volunteer Program Associate, Southeast (Atlanta Area)

Description: 

MedShare engages a thriving a volunteer corps of 19,000 individuals annually in order to fulfill our mission of improving the quality of life of people and our planet. The volunteer program associate plays an integral role in keeping recovered medical supplies and equipment out of local landfills, and making those products available for hospitals and clinics in developing nations. They lead medical product sorting sessions, complete administrative tasks within MedShare's Volunteer Program and collaborate with other Southeast operations and program staff to ensure an efficient flow of recovered medical product is available for shipping. The volunteer program associate plays a crucial role in conveying the mission of MedShare to the public and ensuring that all products are sorted and prepared accurately in order to be matched with the needs of partnering healthcare facilities around the world. 

Reports to: Volunteer Program Manager, SE

Type of Position: Full-time (Tuesday to Saturday) 

Duties & Responsibilities: 

  • Lead group volunteer sessions of medical supplies, including Saturday sort tasks. 
    • Orient volunteers to MedShare and review instructions for specific volunteer tasks. 
    • Serve as a source of support and guidance to volunteers. 
    • Ensure MedShare's high quality standards are met by working with volunteers to correctly identify, label and process donated medical supplies. 
    • Support volunteer retention efforts by educating volunteers on the impact of MedShare and reporting data from each sorting session. 
  • Prepare for sorting sessions: ensure requiste materials (labels, boxes, tape, triwalls, etc.) are available, set up categories and prepare product to be sorted. 
  • Complete post-sorting session: move sorted items to the warehouse, log volunteer product data break down materials, clean space and prepare for the next volunteer sort session. 
  • Monitor and evaluate the effectiveness of volunteer work, making improvements in collabortion with the volunteer program manager to help MedShare's volunteers do high quality work as efficiently as possible. 
  • Provide other support as needed to the Southeast Volunteer Program, including: 
  • Recruiting, retaining and recognizing volunteer groups and individuals; 
    • Answering volunteer inquiries and scheduling volunteer groups as needed;
    • Drafting letters for certification of hours for individuals or groups; and 
    • Sending thank you emails to volunteers. 
  • Research medical items and familiarize yourself with MedShare's product inventory. 
  • Support special events. 
  • Work on special projects and other duties as needed. 

Requirements: 

  • Bachelor's degree in the liberal arts, business/nonprofit management or a medical field (or two years of equivalent work experience). 
  • Passionate about improving healthcare and supporting the environment. 
  • Ability to work flexible schedule, including weekdays, evenings and weekends. 
  • Previous experience leading volunteer groups or individuals. 
  • Excellent communication skills a must, both verbal and written. 
  • Lifting requirements (maximum amount of weight): 50 pounds. 
  • Must have a positive attitude and enjoy interacting with diverse groups of people. 
  • Hard working, eager to learn and a self-starter. 
  • High level of compentency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research. 
  • Basic knowledge of medical products or experience working in a hospital setting a plus. 
  • Experience living or working with diverse groups, international experience or fluency in a second language a plus. 

Application Instructions: 

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with "Volunteer Program Associate" in the subject line. A slate of successful candidates will be invited for interviews. Due to the large number of resumes generated, only a successful candidates will be contacted. Phone calls are discouraged. 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic orgin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation. 

Thank you for considering MedShare! 


Chief Operating Officer (Atlanta Area)

The Opportunity

MedShare is currently seeking a Chief Operating Officer (COO) to join the organization's leadership at a very exciting time. MedShare is a leader in the medical surplus recovery sector and is continuing to expand its impact through innovation in both its operating model and programs. We are seeking a dynamic, experienced candidate who has a passion for our mission and an unwavering commitment to operational excellence. 

Position Description 

The Chief Operating Officer is responsible for leading enterprise Operations, including the internal organizational processes, systems and infrastructure that allows MedShare to fulfill our mission and support our strategic plan. The COO oversees MedShare's National Strategic Services, Distribution & Volunteer Centers in the Southeast, West and Northeast. The COO is a member of the organization's executive leadership team. 

Reports to: Chief Executive Officer & President

Duties & Responsibilities: 

Leadership Responsibilities

  • Provide day-to-day leadership and management that mirrors the mission and core values of the organization. 
  • As part of the executive leadership team, drive the overall operations of MedShare to achieve and surpass the mission's goals and objectives. 
  • Establish annual budget and goals for operations as part of the enterprise-wide annual planning process. 
  • Motivate and lead high performing operations team. 
  • Foster a success-oriented, accountable environment within a matrix-based organization structure. 
  • Provide staff leadership for Board Programs Committee; serve as a staff resource to other Board committees; develops reports for Board and present to the Board as needed. 
  • Support human resources in distribution and roll out of professional development curriculum, tools and training. 
  • Promote and cultivate the values of MedShare within the organization. 
  • Represent MedShare with sponsors, donors and business partners when appropriate. 
  • Serve as primary point of contact to MedSurplus Network/Alliance. 

National Strategic Services 

  • Develop and maintain best-in-class operational functions that work across the enterprise including, program development/implementation, product distribution, shipping, procurement, pipeline management, biomedical services, recipient feedback, standards/protocols, analytics and technology. 
  • Work collaboratively with distribution center (DC) leadership to develop and implement national services that support each geographic market, while maintaining the required standardization across the entire enterprise. 
  • Ensure all relevant operational functions can scale across multiple DCs. 
  • Responsible for the measurement and effectiveness of all operational processes, including the shipment pipeline. Provide timely, accurate and complete reports on the operating condition of the organization. 
  • Collaborate with the management team to develop and implement plans for the operational infrastructure, systems, processes and personnel designed to accommodate the enterprise objectives. 
  • Oversee operations role as primary interface with recipients; ensure recipient satisfaction on shipping matters; and facilitate and manage resolution of escalated fulfillment issues. 
  • Monitor and oversee quality control processes across all national strategic services. 
  • Oversee administrative functions for all MedShare offices nationwide, ensuring smooth daily operations of physical plant, equipment and IT infrastructure. 
  • Aggregate data across DCs as required for enterprise-wide reporting. 

Southeast, West and Northeast Volunteer & Distribution Centers 

  • Oversee all facets of operating a high-performing MedShare Distribution & Volunteer Center (DC), including volunteer program, hospital relations, warehouse, inventory management, biomedical support, MedTeam store and physical plant. 
  • Leverage co-location of national offices and Southeast DC to test out new ideas and troubleshoot issues. Use Southeast operations as a proving ground for operational innovations. 

Qualifications

  • Strong operational experience, ideally working for 10+ years in a socially responsible organization with progressive experience leading to at least three years experience in operational/administrative management. 
  • Bachelor's degree in a relevant field, master's degree preferred. 
  • Significant experience in international shipping and logistics either for a corporation or non-govermental organization (NGO), dealing in duty-free importation is desirable. 
  • Knowledge of program development, monitoring and evaluation are a strong plus. 
  • Experience in an organizational development, personnel management, budget and resource development and strategic planning, ideally in a nonprofit environment. 
  • Demonstrated success developing and monitoring systems to manage operational work that involve high levels of collaboration. 
  • Excellent people skills with an ability to partner with a dynamic leadership team. 
  • Personal qualities of integrity, credibility and committment to the mission of MedShare. 
  • Flexible and able to multitask; able to work in a matrix-based organization structure. 
  • Extremely high attention to detail. 
  • Fluency in English required; fluency in French and/or Spanish is desirable. 
  • Experience living/working internationally is desirable. 

Location: Atlanta, Georgia 

Compensation: 

Salary is commensurate with experience. MedShare offers an attractive benefits package, including healthcare, dental and vision, 401(k) and paid leave. 

Application Process: 

Interested applicants should submit a resume, cover letter and salary requirements to jobs@medshare.org with "Chief Operating Officer" in the subject line. 


Warehouse Associate, Western Region (San Leandro, CA)

Description: Assists the Director of Operations with coordination of cerain key activities. Operates forklifts in a warehouse environment. Pulls, stages and loads shipments for overseas delivery destinations. Receives, weighs and locates product as received. Accompanies driver when extra assistance is required. Inventories product as required. Assists with warehouse and volunteer center duties. Maintains good relations with donors and volunteers. 

Hours: 40-hour work week; Tuesdays through Saturdays, 8 a.m. to 4:30 p.m.; schedule may vary. 

Reports to: Director of Operations, Western Region 

Duties & Responsibilities: 

  • Pull, stage and load shipments 
  • Prepare biomedical equipment to be shipped out
  • Records all donations as they are delivered
  • Weigh, lable and locate products as received 
  • Inventory product as needed 
  • Consolidate locations 
  • Coordinates servicing of sort room before and after volunteer sort sessions 
  • Coordinates activities related to the loading of each container 
  • Monitors basic supply levles and notifies manager when re-orders are needed 
  • Assist in weighing of product 
  • Maintain cleanliness of warehouse 
  • Observe safety regulations 
  • Report any problems with equipment or racking to manager 
  • Locate or put up an ordered supplies that are received 
  • Assist donors when they deliver product to warehouse and assist recipients that come to pick up items
  • Pull down skids and equipment for other departments as necessary 
  • Help with special event set ups 
  • Work on special projects as needed and other duties as assigned 
  • Work with volunteer center staff and volunteers in the sorting area as required 
  • Serve as back-up driver as needed 

Requirements: 

  • Forklift certification, with at least 3 years of experience on stand-up and sit-down forklifts 
  • Ability to safely operate standard warehouse equipment to include hand pallet jacks 
  • Proven ability to work steadily and independently with minimum supervision and to follow standardized procedures 
  • Ability to perform regular physical activity on a daily basis in a non-climate controlled environment
  • Excellent customer service experience and comfortable interacting with volunteers 
  • Understanding of nonprofit organizations 
  • High school diploma or equivalent required (some college preferred) 
  • Able to lift 100 pounds 
  • Must be able to pass background check and credentialing with hospital partners 

Hourly Wage: 

  • Dependent on experience

Compensation: 

All interested applicants should submit a resume, cover letter and salary requirements to jobs@medshare.org, with "Warehouse Associate, Western Region" in the subject line. 

MedShare has a competitive benefits package offering all full-time employees complete health and dental coverage. In addition, MedShare offers an attractive paid vacation schedule and paid sick time. Then organization provides ample opportunities to learn about global health issues, medical supply chain management and philanthropic fundraising.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race, or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

BART-friendly location.

Thank you for considering MedShare!  


Western Region Development Associate (Full-Time) (San Leandro, CA)

Description:  

MedShare seeks a Development Associate to support development in the Western Region. The Development Associate should be able to work both within a team or on one’s own to accomplish these successes.  In order to accomplish these goals, the Western Region Development Associate will work in close partnership with the National development team based in Atlanta as well as with the Western Regional Director.  Communication skills, writing skills, and administrative skills are key components of this position.  Prior development experience is a plus.

Top-notch attention to detail, ability to work with new software, a strong foundation in communication skills, and ability to adapt to the demands of a fast-paced small development office are a must.  40-hour workweek plus occasional meetings outside work hours. Benefits package includes full health benefits.

Reports To:  Regional Director, Western Region

Duties & Responsibilities:

  • Provide general support to development efforts in the West and as needed, assist National development efforts.
  • Perform research to assist development team and the Western Council in its prospecting activities.
  • Write grant applications and requests, working with national grantwriter.
  • Assist in creation of messaging and materials for cultivating donors..
  • Make calls to donors and prospects both as part of a team and on own.
  • Provide meeting support for other members of development team.
  • Steward existing donors: Provide writing support for general correspondence, stewardship and diplomatic invitation letters, mailings, donor reports and grant proposals.
  • Enter all contacts into donor relationship management system.
  • Oversee distribution of thank-yous and other thank-you events as part of donor stewardship
  • Where appropriate, help identify accommodations, transportation options, and special programs for VIP visitors and dignitaries.
  • Help plan and execute fundraising events.
  • Prepare reporting to various constituencies on status of development efforts in the West, working with national development associate.
  • Provide assistance tracking development efforts, research, prospects and deadlines using the donor database and provide assistance.
  • Respond to special donor requests for documentation, including tax letters, matching gift programs, reporting, etc.

Requirements:

  • Bachelors’ Degree (or equivalent work experience).
  • Prior experience in development a plus.
  • Passion for community service, international development, and MedShare’s mission. 
  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint and a constituent relationship database.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.
  • Highly organized, detail oriented and able to meet and manage multiple deadlines.
  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

Application Process:

Interested applicants should submit a resume, cover letter, salary requirements, and writing sample to: jobs@medshare.org with “Development Associate” in the subject line. No phone calls please. Thank you for considering us! We regret that we are only able to respond to final candidates. 

 

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation

 


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