MedShare

Bridging the gap between surplus and need.

Job Opportunities

MedShare is a non-profit organization that has a dual mission of providing humanitarian medical aid to developing countries and of helping to improve our local environment.  MedShare collects surplus medical goods that are discarded by U.S. hospitals.  Shipments are then sent to qualified healthcare facilities in more than 95 developing nations around the world.

Working at MedShare is a challenging yet extremely rewarding experience. Every day is different here, whether we are shipping a container of medical supplies to Kenya, educating and working with our volunteers or hosting a head of state.

Although MedShare has distinct departments, staff work together as a team to support and enrich each other's efforts. It is this open and dynamic environment that has drawn the best people to MedShare and kept them with the organization for years.

MedShare has a competitive benefits package offering all full-time employees (32+ hours) complete health and dental coverage. In addition, MedShare offers an attractive paid vacation schedule and paid sick time. The organization provides ample opportunities to learn about global health issues, medical supply chains and philanthropic fundraising.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.

Currently, MedShare seeks:


Volunteer Program Manager (San Leandro, CA)

Description:

MedShare engages a thriving volunteer corps of over 16,000 individuals annually in order to fulfill its mission of bridging the gap between surplus and need. 

The Volunteer Program Manager oversees this program by leading a team of Volunteer Program Associates, supervising volunteers in medical product sorting sessions, completing administrative tasks within the Volunteer Program (i.e. maintenance of the volunteer contact database), and collaborating with other staff to ensure an efficient flow of product to/from the sort room. 

The Volunteer Program Manager plays a crucial role in conveying the mission of MedShare to the public through volunteer recruitment and outreach, outreach to hospitals (in-services), and planning of special events. 

Reports to: Director of Operations, Western Region

Duties & Responsibilities:

  • Manage MedShare’s Volunteer Program, which includes two other staff members.
  • Have an extensive knowledge of MedShare, its work, and its day-to-day operations.
  • Perform outreach and recruitment for individual and group volunteers.  Represent MedShare at volunteer fairs and other recruitment events.  Manage postings for MedShare’s volunteer and internship opportunities.
  • Maintain a calendar of volunteer activities, ensuring volunteer work sessions are properly staffed.  Keep the MedShare staff apprised of the volunteer calendar.
  • Communicate with MedShare staff to determine volunteer and intern needs of all departments.  Be the primary point of contact for all volunteers and interns.
  • Coordinate with MedShare staff to ensure that volunteer sessions have access to the required resources.
  • Supervise 3-8 large group volunteer sessions per week, wherein medical supplies are sorted and packed.  This includes regular sessions on Saturdays.
  • Perform MedShare orientations for all volunteers.  Perform task-specific training for volunteers participating in sorting sessions and in many other areas.
  • Communicate with groups and individuals interested in volunteering at MedShare.  Respond to volunteer inquiries.  Handle assorted correspondence with MedShare’s volunteers, from pre-session check-in calls to post-session thank-you cards and beyond.
  • Get to know MedShare’s volunteers.  Develop volunteers into MedShare experts and advocates.
  • Develop an understanding of the medical supplies we process.  Perform research as needed on products received as donations.
  • Keep the areas used by MedShare’s volunteers (the Sort Room and the Break Room) clean and well-stocked.
  • Maintain a strong relationship between MedShare and other non-profits, particularly those dedicated to the promotion of volunteerism.
  • Monitor and evaluate the effectiveness of volunteer work.  Make improvements to help MedShare’s volunteers do high-quality work as efficiently as possible.
  • Collect volunteer contact information.  Maintain a database of this contact information and volunteer hours.  Ensure that volunteer contact information is entered into the mailing list.
  • Plan and execute volunteer recognition and appreciation events, including a large annual party.  Provide on-going and periodic incentives to encourage volunteers to return to MedShare.
  • Prepare and present bi-monthly and annual reports on volunteer activities for MedShare’s Board and management.
  • Attend weekly staff meetings to give the volunteer update and to keep apprised of developments in other departments.
  • Prepare articles for the MedShare newsletter (and occasionally other media) about volunteers and volunteer events.
  • Plan and perform in-service presentations at partner hospitals to educate hospital staff about the MedShare mission and the part they play when they donate product to MedShare.
  • Provide support on special projects as needed.
  • Strive to constantly grow and improve the MedShare Volunteer Program, with the goal of better serving our recipients in developing countries.

Requirements:

  • Required level of education: Bachelor’s degree in the liberal arts, business/nonprofit management, or a medical field (or five years of equivalent work experience).
  • Ability to work flexible schedule including weekdays, evenings and weekends.
  • Previous experience leading volunteer groups required and experience serving in a supervisory role preferred.
  • Excellent communication skills a must, both verbal and written.
  • Passion for community service
  • Lifting requirements (maximum amount of weight): 50 lbs.
  • Must have a friendly disposition and a willingness to interact with diverse groups of people.
  • Hard working, eager to learn, and a self-starter.
  • Basic knowledge of medical products or experience working in a hospital setting a plus.
  • Strong computer skills, especially in web research and Microsoft Office.
  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred.

Compensation:

Salary is commensurate with experience.  MedShare offers an attractive benefits package, including  healthcare, dental, and vision, 401(k), and paid leave. The position is located in San Leandro, California.

Application Process:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Volunteer Program Manager” in the subject line.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation. 


Development Associate (Atlanta Area)

Description:  MedShare seeks a Development Associate to provide centralized support to regional relationship managers, as well as administrative support to the Chief Development Officer, Vice President for Corporate & International Relations, and Development Manager.  Database management skills, writing skills, and administrative skills are key components of this position.  The Development Associate will be responsible for managing the donor/prospect management system, gift acceptance process, and the development database.  The Development Associate shall be responsible for creating  reports from the databases  and providing writing and administrative support to execute a wide range of development activities.  Top notch attention to detail, ability to work with new software, a strong foundation in communication skills, and ability to adapt to the demands of a fast-paced small development office are a must.  40-hour work week plus occasional meetings outside work hours. Benefits package includes full health benefits.
 
Reports To:  Development Manager (with additional responsibilities to relationship managers)
 
Responsibilities:
 
  • Provide general administrative support and meeting support for development team and relationship managers.

  • Provide writing support for general correspondence, stewardship and diplomatic invitation letters, mailings, donor reports and grant proposals.

  • Manage gift processing, updating donor records, preparing donation receipts, generating mailing lists, recording pledges and maintaining donor reports through Donor Perfect Online.  Will manage the donor database as well as paper and electronic files recordkeeping.

  • Conduct research as requested to prepare key staff members for meetings and tours, including country and health system research.

  • Where appropriate, help identify accommodations, transportation options, and special programs for VIP visitors and dignitaries.

  • Provide assistance tracking development efforts, research, prospects and deadlines using the donor database and provides assistance and support to relationship managers to ensure current records.

  • Coordinate reporting of donor records with finance department and take part in the monthly reconciliation process.

  • Manage/report information for the donor recognition sections of Annual Report,including careful tracking of special name recognition and anonymous gifts.

  • Perform research to assist development team in its prospecting activities.

  • Respond to special donor requests for documentation, including tax letters,matching gift programs, etc.

 
Requirements:
  • Bachelors’ Degree (or equivalent work experience).

  • Passion for community service, international development, and MedShare’s mission. 

  • Strong proficiency with Microsoft Office, especially Word, Excel and PowerPoint.

  • Experience living or working with diverse groups, international experience, or fluency in a second language strongly preferred. Database management experience required.  Donor management software or CRM software strongly preferred.

  • Highly organized, detail oriented and able to meet and manage multiple deadlines.

  • Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, and donors.

  • Excellent written and verbal communication skills.

  • Ability to work both independently and as part of a team.

  • Ability to perform multiple detail oriented tasks effectively and efficiently in a fast-paced environment. 

 
Application Process:
 
All applications submitted by July 18, 2014 will be considered.  Applicants should submit a resume, cover letter, salary requirements, and writing sample to: jobs@medshare.org with “Development Associate” in the subject line. No phone calls please. 
 
Thank you for considering us! We regret that we are only able to respond to final candidates.
 
MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.
 

Regional Development Manager, Northeast Region (New York / New Jersey)

STATUS: Full-Time

DESCRIPTION:

The Regional Development Manager (“RDM”) is the personal presence of MedShare in the New York market. New York is a new market for MedShare but has the ability to draw on a 15-year history and rich experience and resources from MedShare’s national base of support and existing operations in Atlanta and San Francisco.

The RDM is responsible for facilitating the day-to-day development operations in the market, to achieve MedShare’s fundraising goal of $750,000 (minimum) from this market; serving as an ambassador for MedShare by participating in key forums; identifying, cultivating, soliciting and stewarding a portfolio of prospects in the Northeast market (New York, New Jersey, Pennsylvania, Washington, DC, et.al) ; involving national MedShare staff in this process as directed by the Chief Development Officer; and working with the national development office to coordinate the submission of proposals, reports and correspondence in order to present MedShare’s case for support in a manner consistent with national standards but tailored to the local market.

Reports to: Chief Development Officer

LOCATION:

Secaucus, New Jersey with an additional office in Manhattan for meetings with donors, council members, and others.

DUTIES AND RESPONSIBILTIES:

  • Works with the Chief Development Officer to cultivate, solicit and steward individual, corporate and foundation donors
  • Identifies donor prospects in the Northeastern market and actively manages the cultivation, solicitation and stewardship of these prospects
  • Represents MedShare in the community at events, conferences and forums as appropriate
  • Actively engages civic, religious and community groups relative to MedShare’s mission
  • Coordinates meetings of the Northeast Regional Council, including agenda preparation, minutes/action items, etc.
  • Plans and executes awareness and fundraising events in the Northeast market


REQUIREMENTS:

  • Bachelor’s degree or commensurate experience
  • Experience living or traveling in the developing world and an international world view
  • 5-7 years experience in development, including the active management of a donor portfolio and experience soliciting major gifts from corporations, foundations and individuals
  • As MedShare is new to the Northeast market, entrepreneurial initiative is a must
  • Strong written and oral presentation skills and marketing acumen
  • Strong organization and project management skills
  • Experience entering moves management reports in donor databases
  • Fluency in English is required and knowledge of Spanish and/or French is desired


COMPENSATION:

Competitive salary commensurate with skills and experience. MedShare offers an attractive benefits package, including full healthcare, dental, and vision, 401(k), and paid leave. When applying, please include relevant salary history and requirements

APPLICATION INSTRUCTIONS:

Interested applicants should submit a resume, cover letter and salary requirements to: jobs@medshare.org with “Regional Development Manager” in the subject line. A slate of successful candidates will be invited for interviews. Due to the large number of resumes generated, only successful candidates will be contacted. Phone calls are discouraged.

MedShare is an equal opportunity employer. We do not discriminate based on age, gender, race or ethnic origin, religion, veteran status, physical or medical condition, political affiliations or sexual orientation.


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